In today’s fast-moving world, financial data capture is more than a buzzword—it’s a must. Businesses juggle dozens of invoices every day. Manual entry? Time-consuming. Prone to errors? Even worse. You end up chasing missing numbers, sorting piles of paperwork, and hoping your team hasn’t overlooked a key detail. The good news? Modern solutions can read invoices like a human—only faster, cheaper, and with fewer mistakes.

A Quick Look at Microsoft’s Invoice Capture Solution

You’ve probably heard about the Invoice capture feature in Dynamics 365 Finance. It uses AI Builder and OCR to turn invoice images into structured data. It can:

Recognise multiple vendor formats with minimal setup
Feed captured data directly into AP workflows
Automate touchless approvals (when roles and licences line up)

Sounds handy. But there are a few caveats:

Role complexity: You need environment makers, administrators, and InvoiceCaptureOperators.
Licensing hurdles: Power Apps licences, Dataverse storage limits, extra fees for high transaction volumes.
Ecosystem lock-in: Best suited if you’re already deep into Microsoft Power Platform and Azure.

In short, it’s powerful…if you can navigate the maze.

Why Koncile Excels in Financial Data Capture

Koncile was built from the ground up to solve exactly these problems. Here’s how our approach to financial data capture stands out:

99% extraction success rate
Our AI models learn from your actual invoices, not generic samples. The result? Fewer manual checks.
Highly customisable extraction models
Need to pull tax codes, line-item details, or special fields? You get to define what matters.
Seamless API integration
Plug into your ERP, accounting software, or custom apps—no lock-in to one vendor’s stack.
GDPR-compliant security
Data is encrypted at rest and in transit. You stay on the right side of privacy regulations.
100+ pre-designed templates
From PDF invoices to scanned images, we’ve got you covered—out of the box.

Plus, our Koncile Automate feature enriches captured data by cross-referencing it with your internal records. Imagine real-time vendor validation without a single keystroke.

Feature Comparison: Microsoft vs Koncile

Here’s a side-by-side look at how traditional invoice capture stacks up against Koncile’s modern financial data capture capabilities:

Accuracy
• Microsoft: Good for standard layouts, but often needs manual tweaks.
• Koncile: Learns your documents. Hits 99% on first pass.
Customisation
• Microsoft: Limited to AI Builder models and Power Platform flows.
• Koncile: Tailor-made templates and extraction fields. You’re in control.
Integration
• Microsoft: Best within Dynamics 365 and Azure ecosystems.
• Koncile: Flexible REST API. Works with any ERP, cloud or on-premise.
Security & Compliance
• Microsoft: GDPR support via Azure Data Lake and Dataverse.
• Koncile: End-to-end encryption, strict data residency options across Europe and North America.
Cost & Scalability
• Microsoft: Pay-per-transaction fees. Extra SKUs for peak months.
• Koncile: Predictable subscription. Scale up without surprise charges.

Implementing Koncile in Your Workflow

Getting started with Koncile’s financial data capture is straightforward:

Sign up at our portal and choose your plan.
Connect via API to your accounting or ERP system.
Upload sample invoices—PDFs or images.
Validate extraction fields and tweak templates.
Go live and watch data flow in, ready for approval.

You’ll spend more time analysing numbers and less time keying them in. It’s like teaching a robot to read your invoices—once set up, it just keeps getting better.

Who Benefits Most?

Our customers range from nimble SMEs to global corporations and healthcare providers. Why do they pick Koncile?

SMEs: Lower labour costs and faster payments.
Enterprises: High volumes, complex formats, tight audits.
Healthcare: Patient billing, insurance claims, compliance demands.

No matter your size or sector, effective financial data capture means fewer errors, faster approvals, and clearer audit trails.

Conclusion

Manual invoice entry feels like turning back the clock. Today, you need a financial data capture partner that’s accurate, flexible, and easy to launch. Koncile’s Extract and Automate solutions tick all the boxes—without the licensing headaches or lock-in.

Ready to reclaim hours in your AP cycle and eliminate errors for good?

Start your free trial at https://www.koncile.ai and see how simple invoice processing can be.