Simplify your childcare payroll with Buddy Payroll’s seamless time tracking and automated tax calculations, ensuring timely and accurate payments.

Why Time Tracking Payroll Software Matters in Childcare

Running a nursery or after-school club means juggling staff hours, holiday cover and split shifts. Without a dedicated time tracking payroll software, you risk:
– Over-paying or under-paying staff
– Missing break and overtime rules
– Falling foul of HMRC compliance

The good news? A tailored system can handle variable hours, automated tax calculations and live reports.

Side-by-Side: Brightwheel vs Buddy Payroll

We’ve taken a popular childcare payroll tool—Brightwheel—and compared it with Buddy Payroll Software. Here’s how they stack up:

1. Time Tracking Flexibility

Brightwheel
– Offers basic clock-in/clock-out on tablets
– Limited custom shift patterns

Buddy Payroll
– Mobile app & kiosk modes
– Customisable shift rules: breaks, overtime, split shifts
– Time Tracking Payroll Software designed for childcare nuances

2. Automated Tax & National Insurance

Brightwheel
– Manual tax entries; more admin overhead
– Limited NI rate updates

Buddy Payroll
– Automated tax calculations each pay run
– Live NI rate updates, direct HMRC filings
– Reduces errors and late-filing penalties

3. Compliance & Reporting

Brightwheel
– General attendance reports; no payroll compliance hub

Buddy Payroll
– Industry-specific compliance alerts
– Real-time reports: payroll summaries, HMRC submissions, audit trail
– Built-in payroll learning module for team training

4. Collaboration & Scalability

Brightwheel
– Designed primarily for small settings
– Single-centre focus

Buddy Payroll
– Scales from one nursery to multi-site groups
– Collaborative platform for managers, payroll agents and staff
– Director-only and multi-payroll support

5. Integrations & Support

Brightwheel
– Integrates with childcare management tools

Buddy Payroll
– Connects with accounting packages (Xero, QuickBooks)
– API for HR systems
– Dedicated UK & Malta support team

Core Features of Buddy Payroll for Childcare

Here’s what makes Buddy Payroll stand out as time tracking payroll software for the childcare sector:

Seamless Time Tracking
Staff clock in via mobile app or office kiosk. Breaks and late starts are auto-calculated.
Automated Tax & NI
No more spreadsheets. Your tax codes, NI and statutory payments are up to date.
Compliance Alerts
Stay on top of holiday accrual, pension auto-enrolment and HMRC deadlines.
Real-Time Reporting
Dashboards show payroll costs per site, per team and per project.
Employee Self-Service
Team members view payslips online, request holiday and update personal details.
Payroll Learning Module
On-demand tutorials on payroll best practices and compliance changes.

A Real-Life Snapshot

“Before Buddy, we spent hours cross-checking timesheets. Every pay day felt like a climb. With Buddy Payroll’s time tracking and automated calculations, we finish payroll in minutes. Our nursery managers can focus on the children, not admin.”
— Sarah, Nursery Owner, London

Why SMEs and Payroll Service Providers Love Buddy

For small and medium enterprises (SMEs):
– Intuitive interface with minimal training
– Competitive pricing that scales with your team
– Transparent data security and UK-based servers

For payroll service providers:
– Multi-client dashboard for easy switching
– Centralised compliance management
– Collaborative notes and audit trails per client

Getting Started with Buddy Payroll

Sign up at https://www.buddy.hr/uk
Import your staff data or connect to your HR system
Set up your shift patterns and compliance rules
Run your first time tracking payroll software pay cycle in minutes

Conclusion

When managing a childcare payroll, accuracy and compliance aren’t optional. You need a system built for your sector’s quirks. Buddy Payroll delivers on time tracking, automated tax and HMRC integration—saving you time and stress.

Ready to streamline your childcare payroll?
Get started with Buddy Payroll today: https://www.buddy.hr/uk