Revolutionise Your Attendance Management in Minutes

Tracking attendance can sometimes feel like herding cats—manual registers scattered around, improvised spreadsheets flying between inboxes, endless reminders pinging staff to clock in. Sound familiar? 😂

That’s why cloud platforms have become so popular. They promise automation, clarity and fewer headaches. But not all solutions are created equal. Poll Everywhere, for instance, offers straightforward geofenced check-ins and basic reports that work wonders for educators and trainers. It’s like having a trusty notebook, but when you need built-in payroll integration, robust audits and a genuine employee self-service portal, you’ll soon find yourself banging your head against a digital wall.

Enter SmartTime. This isn’t just another attendance tracker—it’s a full-on workforce management suite designed to streamline every step from clock-in to payroll. Think of it as your one-stop hub for attendance, HR, security and compliance. With tools like a dedicated employee self-service portal, real-time alerts for anomalies, fire roll-call apps and seamless Sage payroll sync, SmartTime isn’t just an add-on—it’s the engine that powers your entire people management strategy. 🚀

Ready to see the difference? Discover our employee self-service portal with SmartTime: Comprehensive Time and Attendance Management Solution

The Limits of Poll Everywhere: When Education Tools Fall Short

Poll Everywhere shines in classrooms and conferences. You drop virtual geofences on your venue, participants tap “Check In”, and voilà, attendance data appears. You then export CSVs into Canvas or Moodle, eliminating manual roll calls and scoring participation in a snap. It’s brilliant… until you try to use it for a full-blown workforce. Here’s why:

No payroll sync 🤷‍♂️
You still wrestle huge CSV files, manually format them, then import into your payroll software—time wasted and errors waiting to happen.
No deep analytics for irregular clock-ins 📊
Missed patterns? Late arrivals? Ghost workers? You spot them only when someone flags an issue, not in real time.
No dedicated HR module 🤝
Leave requests, shift swaps, performance notes—they all remain stuck in overflowing inboxes or paper forms.
No access control 🚪
You can’t lock lab doors or manage security zones. One system for attendance, another for security—it’s patchwork, not a puzzle.
No fire roll-call capability 🔥
In an evacuation, you rely on paper lists or separate emergency apps. There’s no instant muster check on your phone.

Simple fact: Poll Everywhere was built for engagement—slides, quizzes and geofences for participants. It wasn’t designed to juggle complex workforce demands, compliance audits or employee empowerment. And don’t forget, there’s no native employee self-service portal for staff to manage their own hours or view payslips.

How SmartTime Takes Attendance Tracking Further

SmartTime was engineered for organisations juggling remote, on-site and hybrid teams. It’s more than a fancy timesheet; it’s a unified workflow that replaces half-baked add-ons with one smooth solution. Picture this: one dashboard, one login, one trusted source of truth.

Employee Self-Service Portal 🖥️
Let your team view attendance logs, request time off, update personal details and swap shifts—all without emailing HR.
HR Management 🗂️
Store policies, leave balances and performance notes. Approve requests on the go. Transition from reactive firefighting to proactive people management.
Access Control 🔐
Connect door readers, turnstiles and badge systems. Grant or revoke access rights instantly, perfect for secure labs, warehouses or restricted areas.
Fire Roll-Call App 🚨
Perform instant muster checks via mobile or kiosk. See who’s safe, even if contractors aren’t on your payroll.
Real-Time Alerts & Analytics 📈
Auto-notifications for late clock-ins, absenteeism spikes or suspicious patterns. Custom dashboards let you drill down into reports within seconds.
Payroll Integration 💷
Sync hours directly with Sage and other major payroll systems. Slash reconciliation time from days to minutes—with zero rounding errors.

Out-of-the-box, SmartTime covers attendance, HR and security—far beyond Poll Everywhere’s scope. And your people spend less time sending emails and more time doing what matters. Plus, everyone loves a system that feels intuitive and flexible.

Seamless Integration with Payroll and HR Systems

One of Poll Everywhere’s biggest blind spots is payroll. You gather attendance data neatly, then you’re on your own to shoehorn that information into your finance system. SmartTime flips the script. It pushes validated hours straight into Sage—or any other payroll engine you fancy—so you:

Eliminate manual imports
Avoid costly rounding or data entry errors
Drastically reduce payroll queries
Enjoy a full audit trail for compliance

Your finance and HR teams will breathe easier when they see one unified dashboard—no more toggling between  multiple systems or digging through email chains. Want to know how our employee self-service portal can transform your payroll processing? Explore more here.

Why This Matters

Imagine this scenario: It’s the 27th of the month, payroll deadline is tomorrow, and Mary in Accounts has spotted an odd time entry. Instead of fielding another ticket, she directs the query to Joe in Production. Joe logs into the employee self-service portal, checks his own hours and approves a missing swipe—the issue is resolved in minutes without dragging in HR or IT.

That’s autonomy wrapped in one intuitive interface. No back-and-forth emails, no paper trails—just transparency and speed. ⚡

Deep Dive: SmartTime’s Employee Self-Service Portal

Let’s zoom in on that portal—it’s the digital HQ your people will actually love, not just tolerate:

Personal Dashboard
Everything at a glance: hours worked, upcoming shifts, holiday entitlement and pending approvals.
Self-Managed Time Off 🏖️
Submit holiday, sick leave or special requests. Track approvals in real time—no more emailing your manager five times for an update.
Clock-In from Anywhere 🌍
Geo-aware mobile app or desktop clock-in. Automatic location tagging builds trust, ensures accuracy and even works offline if you’re in the middle of nowhere.
Payslip Access
Download archived payslips, P60s or expense claims instantly. No more chasing HR for PDFs—it’s all at your fingertips.
Team Visibility
See who’s in or out today, perfect for managers juggling flexible teams or remote projects.

By giving control to employees, you slice HR overhead, boost engagement and shred disputes over hours or pay. It’s like swapping a tangled ball of string for a neat, organised yarn. 🧶

Beyond Attendance: Modules That Matter

SmartTime’s layered modules adapt to every sector. Think of them as building blocks you snap together to craft the perfect solution for your business:

Advanced Reporting 📊
Custom reports on absence trends, overtime costs, resource utilisation and more. Spot seasonal peaks or low-productivity zones in an instant.
Compliance Tools ✔️
Automated break enforcement for hospitality. Adherence logs for regulated industries like healthcare or construction. Keep regulators happy and fines at bay.
Access Control Integration 🚪
Seamlessly sync with badge readers to unify building security and workforce data in one place. Grant time-restricted or role-based access with a click.
Fire Roll-Call Functionality 🔥
Mobile and kiosk-based muster checks. Roles-based alerts remind fire wardens to verify attendance—critical when seconds count.
API & Third-Party Integrations 🔄
Hook into payroll, HR or ERP systems. Build custom dashboards or export data via open APIs. Complete flexibility to cater to your existing tech stack.

SmartTime stands out by offering all these in a single, cloud-based environment. One login. One set of data. Zero “Will it work with our system?” nightmares.

Real-World Impact Across Industries

Curious how SmartTime performs in the field? Check out these wins:

Manufacturing 🏭
A midsize factory reduced unplanned downtime by 15% after enabling real-time alerts on tardiness and no-shows.
Healthcare 🏥
A hospital group automated shift handovers, cutting administrative time by 20%—and real-time muster checks improved safety audits tenfold.
Logistics 🚚
A delivery network prevented time fraud at multiple depots with geo-fenced clock-in. They reclaimed over 200 hours of productive work per month.
Retail & Hospitality 🛍️
A boutique chain managed break compliance and variable hours without spreadsheets. Staff swapped shifts via the portal, halving HR queries.
Education 🎓
A college replaced paper registers and Poll Everywhere geofences with one system covering attendance, access control and payroll sync—simplifying every process.

SmartTime isn’t a one-trick pony; it tailors itself to your sector’s quirks and compliance needs.

What Our Clients Say

“Switching to SmartTime’s employee self-service portal was the best choice we made this year. Our staff manage their own hours, and payroll errors are down by 90%.”
— Sarah Thompson, Operations Manager at MedEquip UK

“We used Poll Everywhere before, but SmartTime does so much more. The fire roll-call app gives us peace of mind, and the Sage integration saves days each month.”
— Mark Lewis, HR Director at LogiTrans Ltd

“As a small retailer, we needed something simple yet powerful. The employee self-service portal cut our admin burden in half, and staff love the transparency.”
— Emily Carter, Store Manager at FashionLane

These stories aren’t outliers—they’re everyday successes. Your team can be next. 🎉

Getting Started with SmartTime

If you’re ready to move past basic attendance logs and embrace a truly unified workforce platform, SmartTime is your answer. Here’s how to begin:

Book a demo 📅
We’ll walk you through the system, tailored to your workflows.
Quick setup 🚀
Import your team, configure modules and geo-fences. You’ll have live clock-ins in under a day.
Onboard your staff 👥
Share intuitive training videos and guides. Our UK-based support team is on call 24/7.
Watch the magic happen ✨
Real-time data, automated payroll, happier HR teams—sit back and enjoy the efficiency gains.

Plus, our flexible pricing scales as you grow. No hidden costs, no surprise add-ons. Start using our employee self-service portal today and see the difference with SmartTime’s all-in-one suite.

SmartTime isn’t just another tool in your tech stack—it’s the glue that joins attendance, HR, security and payroll into one powerful, cloud-based ecosystem. Whether you’re a growing SME or a large enterprise, you’ll find everything you need to cut costs, boost compliance and delight employees—all from one intuitive platform.

Ready to ditch patchwork solutions? Let SmartTime handle the heavy lifting so you can focus on what really matters: your people.

👉 Discover SmartTime’s employee self-service portal and revolutionise your attendance management now