Explore Zapier’s top 13 online form builder apps for 2025 that serve as the best alternatives to Google Forms for your business needs.

In today’s digital landscape, collecting quality data is crucial for any organization’s success. While Google Forms has been a popular choice for creating online forms, its limitations have led many to seek more robust alternatives. Fortunately, the market in 2025 offers a plethora of online form apps that cater to diverse business needs, enhancing user engagement and streamlining data collection processes. This guide highlights the 13 best online form builder apps that can effectively replace Google Forms, ensuring your business stays ahead with efficient data management and insightful analytics.

1. Google Forms

Google Forms

Google Forms remains a reliable choice for quickly creating forms without any cost. It’s user-friendly and integrates seamlessly with the Google Workspace suite, making it ideal for basic data collection tasks. However, its lack of advanced features and customization options might limit its effectiveness for more complex needs.

Pros:
Free to use
Easy integration with Google Sheets
Intuitive interface
Cons:
Limited customization
Basic analytics

2. Jotform

Jotform is perfect for those who prefer building forms from a vast library of templates. Its extensive widget options and advanced customization capabilities allow users to create highly personalized forms. Additionally, Jotform’s AI-powered chat feature enhances user interaction, making form filling more engaging.

Pros:
Extensive template library
Advanced customization with CSS options
AI-powered chat features
Cons:
Free plan has limitations on submissions and storage
Paid plans can be pricey

3. Feathery

For businesses requiring advanced logic in their forms, Feathery stands out. It allows the creation of complex workflows and integrates effortlessly with other applications, making it suitable for tech-forward teams looking to automate data processes without extensive coding.

Pros:
Advanced logic and workflows
Highly customizable design
Integrates with popular apps via Zapier
Cons:
Steep learning curve
Custom pricing may not suit all budgets

4. Typeform

Interactive Data Collection Revolution with Typeform

Typeform redefines data collection with its conversational forms that enhance user engagement. Its intuitive and aesthetically pleasing interface ensures higher response rates and better data quality. Typeform’s AI-driven insights and extensive integration capabilities make it a top choice for businesses aiming to gather meaningful insights.

Pros:
Conversational, step-by-step forms
Highly customizable design
AI-driven insights for better decision-making
Cons:
Limited features on the free plan
Higher cost compared to basic form builders

5. Formless

Formless introduces a formless AI experience, breaking away from traditional form structures. It utilizes AI to create dynamic, engaging interactions that adapt based on user responses, making data collection more interactive and less tedious.

Pros:
AI-powered dynamic form creation
Engaging, conversational interface
Easy integration with other apps via Zapier
Cons:
Slight delays between questions can cause drop-offs
Higher starting price point

6. Fillout

Fillout leverages AI to simplify form building, allowing users to create versatile forms quickly. Its integration with Stripe for payment forms and seamless connection with platforms like Notion and Google Sheets make it a versatile tool for various business needs.

Pros:
AI-assisted form creation
Versatile with payment integrations
Generous free plan
Cons:
AI features are limited to specific URLs
Basic analytics on free plan

7. Zapier Interfaces

Zapier Interfaces excels in automating data collection workflows. As a full-fledged app builder, it enables users to create multi-page forms that integrate deeply with other business tools, enhancing operational efficiency and data management.

Pros:
Robust automation capabilities
Multi-page form creation
Integrates with thousands of apps via Zapier
Cons:
Less customizable design compared to others
Requires understanding of Zapier workflows

8. Microsoft Forms

Microsoft Forms offers real-time synchronization with Excel, making it an excellent choice for users already entrenched in the Microsoft ecosystem. Its simplicity and ease of use make it ideal for straightforward data collection, though it lacks advanced features found in premium form apps.

Pros:
Free to use
Real-time Excel integration
Simple and intuitive interface
Cons:
Limited to Microsoft integrations
Basic customization options

9. Zoho Forms

Zoho Forms is tailored for teams requiring collaborative and approval workflows. Its robust reporting tools and extensive integrations make it suitable for large organizations needing detailed data management and multi-level approval processes.

Pros:
Advanced approval workflows
In-depth submission reports
Integrates seamlessly with Zoho suite and others via Zapier
Cons:
Steep learning curve for advanced features
Can be overwhelming for small businesses

10. QuestionScout

QuestionScout is ideal for users needing powerful reporting capabilities. It allows the creation of cross-tab reports, making it easier to analyze the relationships between different data points. Its customizable design themes and integration options enhance its usability for detailed data analysis.

Pros:
Advanced reporting and cross-tab analysis
Extensive template and theme options
Integrates with analytics and payment platforms
Cons:
Complex report setup
Requires statistical knowledge for advanced reports

11. Paperform

Paperform shines in creating visually appealing order forms. Its sleek design and integration with payment gateways make it perfect for businesses looking to incorporate e-commerce functionalities into their forms. Additionally, it offers robust analytics to track form performance.

Pros:
Beautiful, customizable designs
Seamless payment gateway integrations
Robust analytics and reporting
Cons:
Interface may require some getting used to
Higher starting price

12. Formstack

Formstack is the go-to for regulated industries needing compliance with standards like GDPR and HIPAA. Its comprehensive data protection features and advanced analytics make it indispensable for businesses handling sensitive information.

Pros:
Strong compliance and data protection
Advanced analytics and A/B testing
Accessibility checker for form compliance
Cons:
Limited design flexibility
Higher cost, especially for enterprise features

13. Tally

Tally offers a compelling free alternative to Google Forms, providing unlimited forms and responses without any cost. Its doc-style editing and conditional logic features make it user-friendly and highly functional for various data collection needs.

Pros:
Unlimited forms and responses on free plan
Intuitive doc-style editing
Conditional logic and scoring available
Cons:
Limited customization options for free users
Design may not be as polished as premium apps

What Makes the Best Form-Building Software?

When evaluating online form apps, several key factors determine their effectiveness:

Ease of Use

A top-tier form builder should be intuitive, allowing users to create forms without extensive tutorials. Drag-and-drop interfaces and user-friendly design tools are essential for a seamless experience.

Design and Customization

Brand consistency is crucial. The best form apps offer extensive customization options, enabling businesses to align forms with their brand identity through customizable templates, fonts, colors, and layouts.

Ease of Distribution

Sharing forms should be straightforward, whether via email, social media, or embedding on websites. Integration with other platforms enhances distribution efficiency and reach.

Powerful Analytics Tools

Advanced analytics and reporting capabilities provide deeper insights into form performance and user responses. The ability to generate detailed reports and visualize data is vital for informed decision-making.

Extra Features

Features such as AI integration, conditional logic, payment processing, and workflow automation add significant value, enhancing user experience and streamlining data management.

Conclusion

Choosing the right online form apps depends on your specific business needs, budget, and desired functionalities. Whether you prioritize advanced analytics, customization, or automation, this list offers robust alternatives to Google Forms that cater to a variety of use cases. Evaluate each option based on your requirements and take advantage of free trials to find the perfect fit for your organization.

Ready to revolutionize your data collection process? Join us today!