Enhance your productivity by creating a powerful AI Email Management Tutorial using Thursday’s innovative tools and Python. Streamline your inbox and manage your emails effortlessly with this step-by-step guide.

Introduction

In today’s fast-paced professional landscape, managing emails efficiently is crucial yet often overwhelming. The sheer volume of incoming messages can lead to inbox overload, causing stress and diminishing productivity. Fortunately, advancements in artificial intelligence (AI) have introduced solutions like Thursday, an AI-powered email management tool designed to simplify and optimize your email interactions through voice commands.

This tutorial will guide you through building your own voice email assistant using Python and Thursday’s AI capabilities. By the end of this guide, you’ll have a functional assistant that can manage your emails hands-free, helping you stay organized and focused.

Why AI Email Management?

Effective email management is essential for maintaining productivity and reducing stress. Traditional methods of handling emails can be time-consuming and prone to errors, especially for busy professionals juggling multiple tasks. AI-driven solutions offer several advantages:

Automation: Automatically categorize and prioritize emails.
Voice Control: Manage your inbox using simple voice commands.
Integration: Seamlessly integrate with calendar and task management tools.
Efficiency: Quickly identify and respond to important messages without manual sorting.

By leveraging AI for email management, you can transform how you interact with your inbox, making the process more intuitive and less time-consuming.

Introducing Thursday: Your AI Email Assistant

Thursday is an innovative tool that harnesses AI to revolutionize email management. Designed for busy professionals, Thursday allows users to manage their emails and schedule tasks through voice commands, even while multitasking. Key features include:

Voice-Powered Commands: Handle emails without typing, using natural language.
Calendar Integration: Sync with your calendar to schedule meetings and reminders seamlessly.
Prioritization: Automatically identify and highlight important emails requiring follow-up.
Stress Reduction: Minimize inbox-related anxiety by organizing and managing emails efficiently.

With Thursday, you can maximize your productivity and maintain a well-organized inbox, all through an intuitive voice interface.

Building the Voice Email Assistant: Step-by-Step Tutorial

Follow this comprehensive AI Email Management Tutorial to create your own voice-powered email assistant using Python and Thursday’s tools.

Requirements

Before you begin, ensure you have the following:

Python (version 3 or higher)
A Gmail Account
Google API Client libraries
pyttsx3 module for text-to-speech functionality
speech_recognition module for voice input

Installation

Start by installing the necessary Python libraries. Open your terminal or command prompt and run the following commands:

pip install google-api-python-client google-auth-httplib2 google-auth-oauthlib
pip install pyttsx3
pip install SpeechRecognition

Setting Up Google Cloud Console

To interact with the Gmail API, you’ll need to set up a Google Cloud Console project:

Create a Project: Visit the Google Cloud Console and create a new project.
Enable Gmail API: Navigate to the APIs & Services dashboard and enable the Gmail API for your project.
Create Credentials: Generate OAuth 2.0 Client ID credentials and download the credentials.json file.
Authentication: Place the credentials.json file in your project directory to allow your script to authenticate with Gmail.

Writing the Python Script

Below is the complete Python script to build your voice email assistant.

Importing Modules

from __future__ import print_function
import datetime
import pickle
import os.path
from googleapiclient.discovery import build
from google_auth_oauthlib.flow import InstalledAppFlow
from google.auth.transport.requests import Request
import pyttsx3
import speech_recognition as sr
from datetime import date

Defining Functions

speak(text): Converts text to speech.
get_audio(): Captures and recognizes voice input from the user.
authenticate_gmail(): Authenticates and establishes a connection with the Gmail API.
check_mails(service): Checks for unread emails and interacts with the user based on voice commands.

# If modifying these scopes, delete the file token.pickle.
SCOPES = ["https://www.googleapis.com/auth/gmail.readonly"]

def speak(text):
    engine = pyttsx3.init()
    voices = engine.getProperty('voices')
    engine.setProperty('voice', voices[1].id)
    rate = engine.getProperty('rate')
    engine.setProperty('rate', rate - 20)
    engine.say(text)
    engine.runAndWait()

def get_audio():
    r = sr.Recognizer()
    with sr.Microphone() as source:
        r.pause_threshold = 1
        r.adjust_for_ambient_noise(source, duration=1)
        audio = r.listen(source)
    try:
        said = r.recognize_google(audio)
        print(said)
    except:
        speak("Didn't get that")
        return ""
    return said.lower()

def authenticate_gmail():
    creds = None
    if os.path.exists('token.pickle'):
        with open('token.pickle', 'rb') as token:
            creds = pickle.load(token)
    if not creds or not creds.valid:
        if creds and creds.expired and creds.refresh_token:
            creds.refresh(Request())
        else:
            flow = InstalledAppFlow.from_client_secrets_file('credentials.json', SCOPES)
            creds = flow.run_local_server(port=0)
        with open('token.pickle', 'wb') as token:
            pickle.dump(creds, token)
    service = build('gmail', 'v1', credentials=creds)
    return service

def check_mails(service):
    today = date.today()
    today_main = today.strftime('%Y/%m/%d')
    results = service.users().messages().list(
        userId='me',
        labelIds=["INBOX", "UNREAD"],
        q=f"after:{today_main} and category:Primary"
    ).execute()
    messages = results.get('messages', [])
    if not messages:
        print('No messages found.')
        speak('No messages found.')
    else:
        speak(f"{len(messages)} new emails found")
        speak("If you want to read any particular email just type read and for not reading type leave")
        for message in messages:
            msg = service.users().messages().get(userId='me', id=message['id'], format='metadata').execute()
            for add in msg['payload']['headers']:
                if add['name'] == "From":
                    sender = add['value'].split("<")[0]
                    print(sender)
                    speak(f"Email from {sender}")
            text = input().lower()
            if text == "read":
                print(msg['snippet'])
                speak(msg['snippet'])
            else:
                speak("Email passed")

service = authenticate_gmail()
check_mails(service)

Running the Assistant

Execute the Script: Run your Python script using the command python your_script_name.py.
Authentication: On the first run, you’ll be prompted to authenticate your Gmail account through a browser window.
Voice Interaction: Once authenticated, the assistant will welcome you and start managing your emails based on your voice commands.

Enhancing Productivity with Thursday

Integrating your custom voice email assistant with Thursday amplifies your productivity by combining personalized automation with advanced AI features. Thursday not only manages your inbox but also helps you plan your day, set reminders, and prioritize tasks—all through simple voice commands. This seamless integration ensures that you remain focused on your work without being bogged down by email management.

Key Benefits

Hands-Free Management: Handle emails while multitasking, reducing the need to constantly check your inbox.
Smart Prioritization: Automatically highlights important emails, ensuring you never miss critical communications.
Calendar Syncing: Integrates with your calendar to schedule meetings and reminders effortlessly.
Stress Reduction: Minimizes inbox-related anxiety by organizing emails and streamlining your workflow.

With these features, Thursday stands out as an indispensable tool for professionals seeking to optimize their email management and overall productivity.

Conclusion

Building your own voice email assistant using Python and Thursday’s AI tools offers a robust solution to the challenges of modern email management. This AI Email Management Tutorial has provided you with the knowledge and tools to create an assistant that not only handles your inbox efficiently but also integrates seamlessly with your daily workflow. Embrace the future of productivity by leveraging AI to transform how you manage your emails.

Ready to take your email management to the next level? Transform Your Inbox with Thursday today!