Learn how Koncile’s powerful OCR technology seamlessly integrates with Microsoft Dynamics 365 to enhance your document capture and management processes.

Introduction

In today’s fast-paced business environment, efficient document management is crucial for maintaining productivity and ensuring compliance. Microsoft Dynamics 365 is a powerful platform that streamlines various business operations, but integrating advanced document capture solutions can elevate its capabilities even further. Koncile’s OCR integration with Dynamics 365 offers a transformative approach to managing unstructured documents, enhancing both accuracy and efficiency.

The Challenge of Manual Document Capture

Many organizations still rely on manual processes to handle document capture tasks such as processing invoices, registering documents, and generating reports. This approach is not only time-consuming but also prone to errors, leading to inefficiencies, increased costs, and potential compliance issues. Manual data entry can result in misplaced files, entry errors, and delays in processing, which can hinder business performance and create challenges during financial audits.

The Power of Automation with Koncile

Koncile addresses these challenges by leveraging Optical Character Recognition (OCR) technology and machine learning to automate document management within Microsoft Dynamics 365. Here’s how Koncile enhances Dynamics 365:

1. Seamless Document Ingestion

Koncile enables organizations to effortlessly import documents into Dynamics 365 through various channels:
– Scanning paper documents
– Uploading PDFs
– Accessing shared folders
– Email attachments

This flexibility ensures that all types of documents, whether physical or digital, are captured and ready for processing without manual intervention.

2. Advanced OCR and Data Extraction

Once documents are ingested, Koncile’s OCR technology converts unstructured text into structured data with a 99% extraction success rate. By utilizing machine learning and customizable extraction models, Koncile adapts to different document layouts, continually improving accuracy over time. Key data points such as invoice numbers, vendor names, dates, and totals are automatically extracted and integrated into Dynamics 365.

3. Robust Validation Mechanisms

Koncile maps the extracted data to specific fields within Dynamics 365 and applies validation rules to ensure accuracy. For instance, if an invoice does not match an existing purchase order, it is flagged for manual review. This automated validation process reduces errors and ensures that only accurate and compliant data is processed.

4. Streamlined Workflow and Approvals

With Koncile’s integration, Dynamics 365 can automate workflows and approval processes based on predefined business rules. Documents that match purchase orders can be automatically routed for approval or posting, while discrepancies prompt notifications for further action. This ensures a smooth and efficient document processing cycle, freeing up valuable time for your team to focus on strategic tasks.

Benefits of Koncile’s OCR Integration

Enhanced Accuracy and Efficiency

99% Data Extraction Success Rate: Minimizes errors and ensures reliable data capture.
Customizable Extraction Models: Tailor the OCR process to specific business needs and document types.
Automated Validation: Reduces manual review time and enhances data integrity.

Cost Savings and Productivity

Reduced Manual Labor: Automates repetitive tasks, allowing your team to concentrate on higher-value activities.
Faster Processing Cycles: Speeds up document handling, leading to quicker decision-making and improved business performance.

Compliance and Security

GDPR Compliant: Ensures that data handling meets stringent privacy regulations.
Secure Data Processing: Protects sensitive information through encrypted data handling practices.

Industry Applications

Koncile’s OCR integration with Dynamics 365 is versatile and applicable across multiple industries:
– Healthcare: Efficiently manage patient records and billing information.
– Finance: Streamline invoice processing and financial documentation.
– Logistics: Automate shipment documentation and inventory management.

Why Choose Koncile?

Koncile stands out in the competitive OCR market with its unique value propositions:
– High Customization: Create bespoke extraction models tailored to your specific document types.
– Seamless Integration: Easily integrate with existing workflows via API, ensuring smooth adoption.
– Extensive Template Library: Access over 100 pre-designed templates to handle various document formats.
– Scalable Solutions: Reliable automation that grows with your business needs.

Conclusion

Integrating Koncile’s advanced OCR technology with Microsoft Dynamics 365 revolutionizes document capture and management processes. By automating data extraction, validation, and workflow management, Koncile not only enhances efficiency and accuracy but also ensures compliance and security. Embrace the future of document management and elevate your Dynamics 365 experience with Koncile.

Get Started with Koncile Today

Transform your document processing and boost the capabilities of Microsoft Dynamics 365 with Koncile’s intelligent OCR solutions. Visit our website to learn more and schedule a free consultation.